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Procurement Clerks - 43-3061.00

O*NET-SOC Description

Compile information and records to draw up purchase orders for procurement of materials and services.

Sample of Reported Job Titles

  • Procurement Specialist
  • Buyer
  • Purchasing Assistant
  • Purchasing Clerk
  • Procurement Assistant
  • Purchasing Specialist
  • Departmental Buyer
  • Procurement Officer
  • Purchasing Associate
  • Warehouse Clerk

SOC Occupation Groups

43-0000 Office and Administrative Support Occupations
43-3000 Financial Clerks
43-3060 Procurement Clerks
43-3061.00 Procurement Clerks

Related Occupations

Tasks

  • Approve bills for payment.
  • Calculate costs of orders, and charge or forward invoices to appropriate accounts.
  • Check shipments when they arrive to ensure that orders have been filled correctly and that goods meet specifications.
  • Compare prices, specifications, and delivery dates to determine the best bid among potential suppliers.
  • Compare suppliers' bills with bids and purchase orders to verify accuracy.
  • Contact suppliers to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems.
  • Determine if inventory quantities are sufficient for needs, ordering more materials when necessary.
  • Locate suppliers, using sources such as catalogs and the internet, and interview them to gather information about products to be ordered.
  • Maintain knowledge of all organizational and governmental rules affecting purchases, and provide information about these rules to organization staff members and to vendors.
  • Monitor contractor performance, recommending contract modifications when necessary.
  • Monitor in-house inventory movement and complete inventory transfer forms for bookkeeping purposes.
  • Perform buying duties when necessary.
  • Prepare invitation-of-bid forms, and mail forms to supplier firms or distribute forms for public posting.
  • Prepare purchase orders and send copies to suppliers and to departments originating requests.
  • Prepare, maintain, and review purchasing files, reports and price lists.
  • Respond to customer and supplier inquiries about order status, changes, or cancellations.
  • Review requisition orders to verify accuracy, terminology, and specifications.
  • Track the status of requisitions, contracts, and orders.

Detailed Work Activities

  • Analyze financial information.
  • Calculate costs of goods or services.
  • Check data for recording errors.
  • Coordinate shipping activities with external parties.
  • Discuss account status or activity with customers or patrons.
  • Execute sales or other financial transactions.
  • Inspect shipments to ensure correct order fulfillment.
  • Maintain current knowledge related to work activities.
  • Maintain operational records.
  • Monitor inventories of products or materials.
  • Order materials, supplies, or equipment.
  • Prepare documentation for contracts, transactions, or regulatory compliance.
  • Provide information to coworkers.
  • Send information, materials or documentation.
  • Supervise clerical or administrative personnel.
  • Track goods or materials.
  • Verify accuracy of financial or transactional data.

Military Crosswalk Titles

  • Acquisition, Logistics and Technology (ALandT) Contracting NCO (Army - Enlisted)
  • Advanced Contingency Contract Specialist (Marine Corps - Enlisted)
  • Contingency Contract Specialist (Marine Corps - Enlisted)
  • Contracting Apprentice (Air Force - Enlisted)
  • Contracting Helper (Air Force - Enlisted)
  • Contracting Journeyman (Air Force - Enlisted)
  • Gunner's Mate (Navy - Enlisted)
  • Intermediate Contingency Contract Specialist (Marine Corps - Enlisted)
  • Logistics Specialist (Navy - Enlisted)

Apprenticeship Crosswalk Titles

No information available.

DOT Crosswalk Titles

  • Film-Replacement Orderer
  • Procurement Clerk