Perform secretarial duties utilizing specific knowledge of medical terminology and hospital, clinic, or laboratory procedures. Duties include scheduling appointments, billing patients, and compiling and recording medical charts, reports, and correspondence.

• Medical Secretary

• Answer telephones, and direct calls to appropriate staff.
• Arrange hospital admissions for patients.
• Compile and record medical charts, reports, and correspondence, using typewriter or personal computer.
• Complete insurance and other claim forms.
• Greet visitors, ascertain purpose of visit, and direct them to appropriate staff.
• Interview patients to complete documents, case histories, and forms such as intake and insurance forms.
• Maintain medical records, technical library and correspondence files.
• Operate office equipment such as voice mail messaging systems, and use word processing, spreadsheet, and other software applications to prepare reports, invoices, financial statements, letters, case histories and medical records.
• Perform bookkeeping duties, such as credits and collections, preparing and sending financial statements and bills, and keeping financial records.
• Perform various clerical and administrative functions, such as ordering and maintaining an inventory of supplies.
• Prepare correspondence and assist physicians or medical scientists with preparation of reports, speeches, articles and conference proceedings.
• Receive and route messages and documents such as laboratory results to appropriate staff.
• Schedule and confirm patient diagnostic appointments, surgeries and medical consultations.
• Transcribe recorded messages and practitioners' diagnoses and recommendations into patients' medical records.
• Transmit correspondence and medical records by mail, e-mail, or fax.

• compile data for financial reports
• complete patient insurance forms
• disburse checks to satisfy accounts payable
• distribute correspondence or mail
• ensure correct grammar, punctuation, or spelling
• enter time sheet information
• evaluate importance of incoming telephone calls
• examine documents for completeness, accuracy, or conformance to standards
• fill out business or government forms
• fill out insurance forms
• fill out purchase requisitions
• greet customers, guests, visitors, or passengers
• inventory medical supplies or instruments
• maintain appointment calendar
• maintain dental or medical records
• maintain inventory of office equipment or furniture
• maintain inventory of office forms
• maintain record of organization expenses
• maintain records, reports, or files
• maintain telephone logs
• maintain travel expense accounts
• obtain information from individuals
• post medical insurance billings
• prepare billing statements
• prepare financial reports
• prepare tax reports
• process account invoices
• process medical records
• provide customer service
• reconcile or balance financial records
• route multi-line telephone calls
• take dictation
• take messages
• transcribe spoken or written information
• type document from machine transcription
• type letters or correspondence
• use accounting or bookkeeping software
• use computers to enter, access or retrieve data
• use interviewing procedures
• use oral or written communication techniques
• use secretarial procedures
• use shorthand writing procedures
• use spreadsheet software
• use word processing or desktop publishing software