Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

• Membership Secretary
• School Secretary
• Script Supervisor
• Secretary
• Social Secretary
• Trust Operations Assistant

• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
• Arrange conferences, meetings, and travel reservations for office personnel.
• Collect and disburse funds from cash accounts, and keep records of collections and disbursements.
• Complete forms in accordance with company procedures.
• Compose, type, and distribute meeting notes, routine correspondence, and reports.
• Conduct searches to find needed information, using such sources as the Internet.
• Coordinate conferences and meetings.
• Establish work procedures and schedules, and keep track of the daily work of clerical staff.
• Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs.
• Learn to operate new office technologies as they are developed and implemented.
• Locate and attach appropriate files to incoming correspondence requiring replies.
• Mail newsletters, promotional material, and other information.
• Maintain scheduling and event calendars.
• Make copies of correspondence and other printed material.
• Manage projects, and contribute to committee and team work.
• Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters.
• Operate electronic mail systems and coordinate the flow of information both internally and with other organizations.
• Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.
• Order and dispense supplies.
• Prepare and mail checks.
• Provide services to customers, such as order placement and account information.
• Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.
• Schedule and confirm appointments for clients, customers, or supervisors.
• Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
• Supervise other clerical staff, and provide training and orientation to new staff.
• Take dictation in shorthand or by machine, and transcribe information.

• answer calls using switchboard
• arrange teleconference calls
• assist with business or managerial research
• compile data for financial reports
• compile itinerary of planned meetings or activities
• develop travel itinerary
• disburse checks to satisfy accounts payable
• distribute correspondence or mail
• document provision of administrative services
• enter time sheet information
• fill out business or government forms
• fill out insurance forms
• fill out purchase requisitions
• greet customers, guests, visitors, or passengers
• maintain administrative services procedures manual
• maintain appointment calendar
• maintain inventory of office equipment or furniture
• maintain inventory of office forms
• maintain job descriptions
• maintain legal forms
• maintain record of organization expenses
• maintain records, reports, or files
• maintain telephone logs
• maintain travel expense accounts
• make travel reservations
• paste up materials to be printed
• perform typing or data entry for extended duration
• prepare billing statements
• prepare contract documents
• prepare corporate minute books
• prepare financial reports
• prepare or maintain employee records
• prepare tax reports
• prepare travel vouchers
• process invoices
• process payroll documents, records, or checks
• provide technical support to computer users
• publicize job openings
• reconcile or balance financial records
• route multi-line telephone calls
• schedule meetings or appointments
• schedule or contract meeting facilities
• schedule real estate closings
• take dictation
• take meeting notes
• take messages
• transcribe spoken or written information
• type document from machine transcription
• type letters or correspondence
• use accounting or bookkeeping software
• use computers to enter, access or retrieve data
• use desktop publishing software
• use oral or written communication techniques
• use shorthand writing procedures
• use spreadsheet software
• use word processing or desktop publishing software
• write business correspondence
• write employee orientation or training materials