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Document Management Specialists - 15-1199.12

O*NET-SOC Description

Implement and administer enterprise-wide document management systems and related procedures that allow organizations to capture, store, retrieve, share, and destroy electronic records and documents.

Sample of Reported Job Titles

  • Business Process Analyst
  • Business Records Manager
  • Document Control Manager
  • Document Control, Electronic Content, and Records Manager
  • Document Management Consultant
  • Implementation Specialist
  • IT Project Manager
  • Manager, Enterprise Content Management
  • Record Systems Analyst
  • Records Manager

SOC Occupation Groups

15-0000 Computer and Mathematical Occupations
15-1100 Computer Occupations
15-1190 Miscellaneous Computer Occupations
15-1199.00 Computer Occupations, All Other
15-1199.12 Document Management Specialists

Related Occupations

No information available.

Tasks

  • Administer document and system access rights and revision control to ensure security of system and integrity of master documents.
  • Analyze, interpret, or disseminate system performance data.
  • Assist in determining document management policies to facilitate efficient, legal, and secure access to electronic content.
  • Assist in the assessment, acquisition, or deployment of new electronic document management systems.
  • Assist in the development of document or content classification taxonomies to facilitate information capture, search, and retrieval.
  • Conduct needs assessments to identify document management requirements of departments or end users.
  • Consult with end users regarding problems in accessing electronic content.
  • Develop or configure document management system features, such as user interfaces, access profiles, and document workflow procedures.
  • Develop, document, or maintain standards, best practices, or system usage procedures.
  • Document technical functions and specifications for new or proposed content management systems.
  • Exercise security surveillance over document processing, reproduction, distribution, storage, or archiving.
  • Identify and classify documents or other electronic content according to characteristics such as security level, function, and metadata.
  • Implement electronic document processing, retrieval, and distribution systems in collaboration with other information technology specialists.
  • Implement scanning or other automated data entry procedures, using imaging devices and document imaging software.
  • Keep abreast of developments in document management technologies and techniques by reviewing current literature, talking with colleagues, participating in educational programs, attending meetings or workshops, or participating in professional organizations or conferences.
  • Monitor regulatory activity to maintain compliance with records and document management laws.
  • Operate data capture technology to import digitized documents into document management system.
  • Prepare and record changes to official documents and confirm changes with legal and compliance management staff, including enterprise-wide records management staff.
  • Prepare support documentation and training materials for end users of document management systems.
  • Propose recommendations for improving content management system capabilities.
  • Retrieve electronic assets from repository for distribution to users, collecting and returning to repository, if necessary.
  • Search electronic sources, such as databases or repositories, or manual sources for information.
  • Write, review, or execute plans for testing new or established document management systems.

Detailed Work Activities

  • Analyze data to identify or resolve operational problems.
  • Collect data about customer needs.
  • Develop performance metrics or standards related to information technology.
  • Develop procedures for data entry or processing.
  • Develop procedures for data management.
  • Develop testing routines or procedures.
  • Document operational procedures.
  • Document technical specifications or requirements.
  • Implement security measures for computer or information systems.
  • Manage documentation to ensure organization or accuracy.
  • Monitor operational activities to ensure compliance with regulations or standard operating procedures.
  • Monitor the security of digital information.
  • Prepare data for analysis.
  • Prepare instruction manuals.
  • Provide technical support for software maintenance or use.
  • Recommend changes to improve computer or information systems.
  • Retrieve information from electronic sources.
  • Update knowledge about emerging industry or technology trends.

Military Crosswalk Titles

  • Administration (Air Force - Enlisted)
  • Administration Apprentice (Air Force - Enlisted)
  • Administration Craftsman (Air Force - Enlisted)
  • Administration Helper (Air Force - Enlisted)
  • Administration Journeyman (Air Force - Enlisted)
  • Administration Superintendent (Air Force - Enlisted)
  • Aircraft Loadmaster (Air Force - Enlisted)
  • Aircraft Loadmaster Apprentice (Air Force - Enlisted)
  • Aircraft Loadmaster Craftsman (Air Force - Enlisted)
  • Aircraft Loadmaster Craftsman, C-130H (Air Force - Enlisted)
  • Aircraft Loadmaster Craftsman, C-130J (Air Force - Enlisted)
  • Aircraft Loadmaster Craftsman, C-17 (Air Force - Enlisted)
  • Aircraft Loadmaster Craftsman, C-5 (Air Force - Enlisted)
  • Aircraft Loadmaster Craftsman, CAA (Air Force - Enlisted)
  • Aircraft Loadmaster Craftsman, EC-130J (Air Force - Enlisted)
  • Aircraft Loadmaster Craftsman, HC-130J (Air Force - Enlisted)
  • Aircraft Loadmaster Craftsman, HC-130N/P (Air Force - Enlisted)
  • Aircraft Loadmaster Craftsman, MC-130H (Air Force - Enlisted)
  • Aircraft Loadmaster Craftsman, MC-130J (Air Force - Enlisted)
  • Aircraft Loadmaster Craftsman, MC-130P (Air Force - Enlisted)
  • Aircraft Loadmaster Craftsman, WC-130J (Air Force - Enlisted)
  • Aircraft Loadmaster Helper (Air Force - Enlisted)
  • Aircraft Loadmaster Journeyman (Air Force - Enlisted)
  • Aircraft Loadmaster Journeyman, C-130H (Air Force - Enlisted)
  • Aircraft Loadmaster Journeyman, C-130J (Air Force - Enlisted)
  • Aircraft Loadmaster Journeyman, C-17 (Air Force - Enlisted)
  • Aircraft Loadmaster Journeyman, C-5 (Air Force - Enlisted)
  • Aircraft Loadmaster Journeyman, CAA (Air Force - Enlisted)
  • Aircraft Loadmaster Journeyman, EC-130J (Air Force - Enlisted)
  • Aircraft Loadmaster Journeyman, HC-130J (Air Force - Enlisted)
  • Aircraft Loadmaster Journeyman, HC-130N/P (Air Force - Enlisted)
  • Aircraft Loadmaster Journeyman, MC-130H (Air Force - Enlisted)
  • Aircraft Loadmaster Journeyman, MC-130J (Air Force - Enlisted)
  • Aircraft Loadmaster Journeyman, MC-130P (Air Force - Enlisted)
  • Aircraft Loadmaster Journeyman, WC-130J (Air Force - Enlisted)
  • Aircraft Loadmaster Superintendent (Air Force - Enlisted)
  • Historian (Air Force - Enlisted)
  • Historian Apprentice (Air Force - Enlisted)
  • Historian Craftsman (Air Force - Enlisted)
  • Historian Helper (Air Force - Enlisted)
  • Historian Journeyman (Air Force - Enlisted)
  • Historian Superintendent (Air Force - Enlisted)
  • Knowledge Management (Air Force - Enlisted)
  • Knowledge Management Apprentice (Air Force - Enlisted)
  • Knowledge Management Craftsman (Air Force - Enlisted)
  • Knowledge Management Helper (Air Force - Enlisted)
  • Knowledge Management Journeyman (Air Force - Enlisted)
  • Knowledge Operations Management (Air Force - Enlisted)
  • Knowledge Operations Management Apprentice (Air Force - Enlisted)
  • Knowledge Operations Management Craftsman (Air Force - Enlisted)
  • Knowledge Operations Management Helper (Air Force - Enlisted)
  • Knowledge Operations Management Journeyman (Air Force - Enlisted)
  • Knowledge Operations Management Superintendent (Air Force - Enlisted)
  • Manpower Information Systems (MIS) Analyst (Marine Corps - Enlisted)
  • Materiel Management (Air Force - Enlisted)
  • Materiel Management Apprentice (Air Force - Enlisted)
  • Materiel Management Craftsman (Air Force - Enlisted)
  • Materiel Management Helper (Air Force - Enlisted)
  • Materiel Management Journeyman (Air Force - Enlisted)
  • Materiel Management Superintendent (Air Force - Enlisted)
  • Medical Materiel (Air Force - Enlisted)
  • Medical Materiel Apprentice (Air Force - Enlisted)
  • Medical Materiel Craftsman (Air Force - Enlisted)
  • Medical Materiel Helper (Air Force - Enlisted)
  • Medical Materiel Journeyman (Air Force - Enlisted)
  • Medical Materiel Superintendent (Air Force - Enlisted)

Apprenticeship Crosswalk Titles

No information available.

DOT Crosswalk Titles

  • Director, Records Management