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Summary  •  Details  •  Custom

Meeting, Convention, and Event Planners - 13-1121.00

O*NET-SOC Description

Coordinate activities of staff, convention personnel, or clients to make arrangements for group meetings, events, or conventions.

Sample of Reported Job Titles

  • Convention Services Manager (CSM)
  • Conference Planning Manager
  • Conference Services Manager
  • Catering Manager
  • Events Manager
  • Conference Planner
  • Director of Conference Services
  • Conference Manager
  • Director of Events
  • Event Manager

SOC Occupation Groups

13-0000 Business and Financial Operations Occupations
13-1000 Business Operations Specialists
13-1120 Meeting, Convention, and Event Planners
13-1121.00 Meeting, Convention, and Event Planners

Related Occupations

Tasks

  • Arrange the availability of audio-visual equipment, transportation, displays, and other event needs.
  • Conduct post-event evaluations to determine how future events could be improved.
  • Confer with staff at a chosen event site to coordinate details.
  • Consult with customers to determine objectives and requirements for events such as meetings, conferences, and conventions.
  • Coordinate services for events, such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing and event security.
  • Design and implement efforts to publicize events and promote sponsorships.
  • Develop event topics and choose featured speakers.
  • Direct administrative details such as financial operations, dissemination of promotional materials, and responses to inquiries.
  • Evaluate and select providers of services according to customer requirements.
  • Hire, train, and supervise volunteers and support staff required for events.
  • Inspect event facilities to ensure that they conform to customer requirements.
  • Maintain records of event aspects, including financial details.
  • Meet with sponsors and organizing committees to plan scope and format of events, to establish and monitor budgets, or to review administrative procedures and event progress.
  • Monitor event activities to ensure compliance with applicable regulations and laws, satisfaction of participants, and resolution of any problems that arise.
  • Negotiate contracts with such service providers and suppliers as hotels, convention centers, and speakers.
  • Obtain permits from fire and health departments to erect displays and exhibits and serve food at events.
  • Organize registration of event participants.
  • Plan and develop programs, agendas, budgets, and services according to customer requirements.
  • Promote conference, convention and trades show services by performing tasks such as meeting with professional and trade associations, and producing brochures and other publications.
  • Read trade publications, attend seminars, and consult with other meeting professionals to keep abreast of meeting management standards and trends.
  • Review event bills for accuracy, and approve payment.

Detailed Work Activities

  • arrange teleconference calls
  • compile itinerary of planned meetings or activities
  • consult with customers concerning needs
  • coordinate banquets, meetings or related events
  • coordinate production materials, activities or processes
  • direct and coordinate activities of workers or staff
  • disburse checks to satisfy accounts payable
  • identify problems or improvements
  • judge quality of facilities or service
  • maintain records, reports, or files
  • negotiate business contracts
  • obtain information from individuals
  • plan meetings or conferences
  • plan or organize work
  • prepare cost estimates
  • provide customer service
  • resolve customer or public complaints
  • schedule or contract meeting facilities
  • schedule work to meet deadlines
  • use negotiation techniques
  • use oral or written communication techniques

Military Crosswalk Titles

No information available.

Apprenticeship Crosswalk Titles

No information available.

DOT Crosswalk Titles

  • Manager, Convention
  • Meeting Planner