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Executive Secretaries and Executive Administrative Assistants - 43-6011.00

O*NET-SOC Description

Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.

Sample of Reported Job Titles

  • Administrative Assistant
  • Executive Assistant
  • Executive Secretary
  • Administrative Secretary
  • Office Manager
  • Administrative Coordinator
  • Administrative Aide
  • Administrative Associate
  • Executive Administrative Assistant
  • Secretary

SOC Occupation Groups

43-0000 Office and Administrative Support Occupations
43-6000 Secretaries and Administrative Assistants
43-6010 Secretaries and Administrative Assistants
43-6011.00 Executive Secretaries and Executive Administrative Assistants

Related Occupations

Tasks

  • Answer phone calls and direct calls to appropriate parties or take messages.
  • Attend meetings to record minutes.
  • Compile, transcribe, and distribute minutes of meetings.
  • Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.
  • Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.
  • File and retrieve corporate documents, records, and reports.
  • Greet visitors and determine whether they should be given access to specific individuals.
  • Interpret administrative and operating policies and procedures for employees.
  • Make travel arrangements for executives.
  • Manage and maintain executives' schedules.
  • Meet with individuals, special interest groups and others on behalf of executives, committees and boards of directors.
  • Open, sort, and distribute incoming correspondence, including faxes and email.
  • Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
  • Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.
  • Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.
  • Prepare responses to correspondence containing routine inquiries.
  • Process payroll information.
  • Provide clerical support to other departments.
  • Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
  • Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
  • Set up and oversee administrative policies and procedures for offices or organizations.
  • Supervise and train other clerical staff and arrange for employee training by scheduling training or organizing training material.

Detailed Work Activities

  • Answer telephones to direct calls or provide information.
  • Compile data or documentation.
  • Confer with coworkers to coordinate work activities.
  • Coordinate operational activities.
  • Develop organizational policies or programs.
  • Distribute incoming mail.
  • Execute sales or other financial transactions.
  • Explain regulations, policies, or procedures.
  • File documents or records.
  • Greet customers, patrons, or visitors.
  • Maintain medical records.
  • Make travel, accommodations, or entertainment arrangements for others.
  • Manage clerical or administrative activities.
  • Order materials, supplies, or equipment.
  • Prepare business correspondence.
  • Prepare documentation for contracts, transactions, or regulatory compliance.
  • Prepare research or technical reports.
  • Read materials to determine needed actions.
  • Record information from meetings or other formal proceedings.
  • Schedule operational activities.
  • Sort mail.
  • Supervise clerical or administrative personnel.
  • Train personnel.
  • Transcribe spoken or written information.

Military Crosswalk Titles

  • Administrative Assistant (Navy - Enlisted)
  • Administrative Specialist (Marine Corps - Enlisted)
  • Chaplain Assistant (Army - Enlisted)
  • Executive Administrative Assistant (Army - Enlisted)
  • Flag Officer Writer (Navy - Enlisted)
  • Human Resources Specialist (Army - Enlisted)
  • Intelligence Analyst (Army - Enlisted)
  • Knowledge Management Apprentice (Air Force - Enlisted)
  • Knowledge Management Craftsman (Air Force - Enlisted)
  • Knowledge Management Helper (Air Force - Enlisted)
  • Knowledge Management Journeyman (Air Force - Enlisted)
  • Knowledge Operations Management (Air Force - Enlisted)
  • Marine Aide (Marine Corps - Enlisted)
  • Personnel (Air Force - Enlisted)
  • Personnel Apprentice (Air Force - Enlisted)
  • Personnel Craftsman (Air Force - Enlisted)
  • Personnel Helper (Air Force - Enlisted)
  • Personnel Journeyman (Air Force - Enlisted)
  • Personnel Superintendent (Air Force - Enlisted)
  • Yeoman (Navy - Enlisted)

Apprenticeship Crosswalk Titles

No information available.

DOT Crosswalk Titles

  • Administrative Assistant
  • Administrative Secretary