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File Clerks - 43-4071.00

O*NET-SOC Description

File correspondence, cards, invoices, receipts, and other records in alphabetical or numerical order or according to the filing system used. Locate and remove material from file when requested.

Sample of Reported Job Titles

  • File Clerk
  • Records Clerk
  • Administrative Assistant
  • Police Records Clerk
  • Claims Clerk
  • Medical Records Clerk
  • Documentation Specialist
  • Human Resources Assistant (HR Assistant)
  • Manufacturing Clerk
  • Office Assistant

SOC Occupation Groups

Related Occupations

Tasks

  • Add new material to file records or create new records as necessary.
  • Answer questions about records or files.
  • Assign and record or stamp identification numbers or codes to index materials for filing.
  • Design forms related to filing systems.
  • Eliminate outdated or unnecessary materials, destroying them or transferring them to inactive storage, according to file maintenance guidelines or legal requirements.
  • Enter document identification codes into systems in order to determine locations of documents to be retrieved.
  • Find and retrieve information from files in response to requests from authorized users.
  • Gather materials to be filed from departments or employees.
  • Keep records of materials filed or removed, using logbooks or computers.
  • Modify or improve filing systems or implement new filing systems.
  • Operate mechanized files that rotate to bring needed records to a particular location.
  • Perform general office duties such as typing, operating office machines, and sorting mail.
  • Perform periodic inspections of materials or files to ensure correct placement, legibility, or proper condition.
  • Place materials into storage receptacles, such as file cabinets, boxes, bins, or drawers, according to classification and identification information.
  • Retrieve documents stored in microfilm or microfiche and place them in viewers for reading.
  • Scan or read incoming materials to determine how and where they should be classified or filed.
  • Sort or classify information according to guidelines, such as content, purpose, user criteria, or chronological, alphabetical, or numerical order.
  • Track materials removed from files to ensure that borrowed files are returned.

Detailed Work Activities

  • Attach identification information to products, items or containers.
  • Compile data or documentation.
  • Develop data analysis or data management procedures.
  • Enter information into databases or software programs.
  • File documents or records.
  • Maintain inventory records.
  • Operate office equipment.
  • Provide information to coworkers.
  • Read materials to determine needed actions.
  • Search files, databases or reference materials to obtain needed information.
  • Sort mail.
  • Store items.
  • Store records or related materials.
  • Track goods or materials.
  • Type documents.

Military Crosswalk Titles

No information available.

Apprenticeship Crosswalk Titles

No information available.

DOT Crosswalk Titles

  • Classification Clerk
  • File Clerk I
  • File Clerk II
  • Fingerprint Clerk II
  • Record Clerk
  • Tape Librarian