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Summary  •  Details  •  Custom

Administrative Services Managers - 11-3011.00

O*NET-SOC Description

Plan, direct, or coordinate one or more administrative services of an organization, such as records and information management, mail distribution, facilities planning and maintenance, custodial operations, and other office support services.

Sample of Reported Job Titles

  • Office Manager
  • Administrative Assistant
  • Administrative Coordinator
  • Administrative Officer
  • Administrative Manager
  • Administrative Specialist
  • Administrator
  • Business Administrator
  • Business Manager
  • Director of Operations

SOC Occupation Groups

11-0000 Management Occupations
11-3000 Operations Specialties Managers
11-3010 Administrative Services Managers
11-3011.00 Administrative Services Managers

Related Occupations

Tasks

  • Acquire, distribute and store supplies.
  • Analyze internal processes and recommend and implement procedural or policy changes to improve operations, such as supply changes or the disposal of records.
  • Conduct classes to teach procedures to staff.
  • Direct or coordinate the supportive services department of a business, agency, or organization.
  • Dispose of, or oversee the disposal of, surplus or unclaimed property.
  • Hire and terminate clerical and administrative personnel.
  • Manage leasing of facility space.
  • Monitor the facility to ensure that it remains safe, secure, and well-maintained.
  • Oversee construction and renovation projects to improve efficiency and to ensure that facilities meet environmental, health, and security standards, and comply with government regulations.
  • Oversee the maintenance and repair of machinery, equipment, and electrical and mechanical systems.
  • Participate in architectural and engineering planning and design, including space and installation management.
  • Plan, administer and control budgets for contracts, equipment and supplies.
  • Prepare and review operational reports and schedules to ensure accuracy and efficiency.
  • Set goals and deadlines for the department.

Detailed Work Activities

  • adhere to safety procedures
  • analyze operational or management reports or records
  • analyze organizational operating practices or procedures
  • analyze technical data, designs, or preliminary specifications
  • assign work to staff or employees
  • conduct or attend staff meetings
  • consult with managerial or supervisory personnel
  • delegate appropriate administrative support activities
  • design systems in cooperation with colleagues
  • determine policies related to administration, standards, or facility maintenance
  • develop maintenance schedules
  • direct and coordinate activities of workers or staff
  • document provision of administrative services
  • evaluate office operations
  • hire, discharge, transfer, or promote workers
  • inspect property for construction, condition, or design
  • interview job applicants
  • maintain administrative services procedures manual
  • maintain inventory of office equipment or furniture
  • maintain records, reports, or files
  • manage building maintenance projects
  • manage contracts
  • manage inventories or supplies
  • modify work procedures or processes to meet deadlines
  • monitor operations to verify conformance to standards
  • monitor repairs or maintenance to enforce standards
  • negotiate real estate sales or rental contracts
  • order or purchase supplies, materials, or equipment
  • oversee work progress to verify safety or conformance to standards
  • prepare financial reports
  • prepare rental or lease agreement
  • prepare reports
  • prepare reports of property or facility status
  • prepare safety reports
  • purchase office equipment or furniture
  • recommend solutions of administrative problems
  • schedule employee work hours
  • schedule facility or property maintenance
  • use facility management techniques
  • use interpersonal communication techniques
  • use negotiation techniques
  • write administrative procedures services manual

Military Crosswalk Titles

  • Adjutant (Marine Corps - Commissioned Officer only)
  • Administrative Assistant (Navy - Commissioned or Warrant Officer)
  • Administrative Officer (Navy - Commissioned or Warrant Officer)
  • Administrative Systems Management (Army - Commissioned Officer only)
  • Aide (Navy - Commissioned or Warrant Officer)
  • Aide-de-Camp (Air Force - Commissioned Officer only)
  • Aviation Boatswain's Mate, Launching and Recovery Equipment (Navy - Enlisted)
  • Cavalry Scout (Army - Enlisted)
  • Chaplain Assistant (Army - Enlisted)
  • Executive Assistant (Navy - Commissioned or Warrant Officer)
  • Facilities Construction/Facilities Services Officer (Navy - Commissioned or Warrant Officer)
  • Facilities Management Officer (Marine Corps - Commissioned Officer only)
  • Facilities Management Officer (Marine Corps - Warrant Officer only)
  • Facilities Manager (Navy - Commissioned or Warrant Officer)
  • Flag Lieutenant (Navy - Commissioned or Warrant Officer)
  • Flag Secretary (Navy - Commissioned or Warrant Officer)
  • Legal Administrative Officer (Marine Corps - Warrant Officer only)
  • Machinist's Mate Weapons (Navy - Enlisted)
  • Management Officer (Army - Commissioned Officer only)
  • Personnel Administration (Coast Guard - Warrant Officer only)
  • Personnel Officer (Marine Corps - Warrant Officer only)
  • Records Management Officer (Navy - Commissioned or Warrant Officer)
  • Ship's Secretary (Navy - Commissioned or Warrant Officer)
  • Sonar Technician (Surface) (Navy - Enlisted)
  • Special Aides/Assistants/Liaison (Coast Guard - Commissioned Officer only)
  • Staff Administration Officer (Navy - Commissioned or Warrant Officer)

Apprenticeship Crosswalk Titles

  • Office Manager/Administrative Services

DOT Crosswalk Titles

  • Court Administrator
  • Director, Service
  • Manager, Office
  • Property-Disposal Officer
  • Radiology Administrator
  • Unclaimed Property Officer