Draft agendas and bylaws for town or city council; record minutes of council meetings; answer official correspondence; keep fiscal records and accounts; and prepare reports on civic needs.
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- Collaborate with other staff to assist in the development and implementation of goals, objectives, policies, and priorities.
- Coordinate and maintain office tracking systems for correspondence and follow-up actions.
- Develop and conduct orientation programs for candidates for political office.
- Issue public notification of all official activities and meetings.
- Issue various permits and licenses, including marriage, fishing, hunting, and dog licenses, and collect appropriate fees.
- Maintain and update documents, such as municipal codes and city charters.
- Maintain fiscal records and accounts.
- Participate in the administration of municipal elections, including preparation and distribution of ballots, appointment and training of election officers, and tabulation and certification of results.
- Perform budgeting duties, including assisting in budget preparation, expenditure review, and budget administration.
- Perform contract administration duties, assisting with bid openings and the awarding of contracts.
- Perform general office duties, such as taking and transcribing dictation, typing and proofreading correspondence, distributing and filing official forms, and scheduling appointments.
- Plan and direct the maintenance, filing, safekeeping, and computerization of all municipal documents.
- Prepare meeting agendas and packets of related information.
- Prepare ordinances, resolutions, and proclamations so that they can be executed, recorded, archived, and distributed.
- Prepare reports on civic needs.
- Process claims against the municipality, maintaining files and log of claims, and coordinate claim response and handling with municipal claims administrators.
- Provide assistance to persons with disabilities in reaching less accessible areas of municipal facilities.
- Provide assistance with events, such as police department auctions of abandoned automobiles.
- Record and edit the minutes of meetings and distribute to appropriate officials and staff members.
- Represent municipalities at community events and serve as liaisons on community committees.
- Research information in the municipal archives upon request of public officials and private citizens.
- Respond to requests for information from the public, other municipalities, state officials, and state and federal legislative offices.
- Serve as a notary of the public.
- ensure correct grammar, punctuation, or spelling
- fill out business or government forms
- maintain appointment calendar
- maintain job descriptions
- maintain records, reports, or files
- maintain telephone logs
- obtain information from individuals
- operate duplicating equipment
- prepare financial reports
- prepare meeting agenda
- prepare reports
- provide customer service
- take dictation
- transcribe spoken or written information
- use computers to enter, access or retrieve data
- use oral or written communication techniques
- use spreadsheet software
- use word processing or desktop publishing software
- write business correspondence
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