Skip navigation

Municipal Clerks - 43-4031.02

O*NET-SOC Description

Draft agendas and bylaws for town or city council; record minutes of council meetings; answer official correspondence; keep fiscal records and accounts; and prepare reports on civic needs.

Sample of Reported Job Titles

  • City Clerk
  • City Recorder
  • City Secretary
  • Clerk
  • Deputy City Clerk
  • Deputy Clerk
  • Municipal Clerk
  • Recorder
  • Town Clerk
  • Township Clerk

SOC Occupation Groups

Related Occupations

Tasks

  • Collaborate with other staff to assist in the development and implementation of goals, objectives, policies, or priorities.
  • Coordinate or maintain office tracking systems for correspondence or follow-up actions.
  • Develop or conduct orientation programs for candidates for political office.
  • Issue public notification of all official activities or meetings.
  • Issue various permits and licenses, such as marriage, fishing, hunting, or dog licenses, and collect appropriate fees.
  • Maintain and update documents, such as municipal codes or city charters.
  • Participate in the administration of municipal elections, such as preparation or distribution of ballots, appointment or training of election officers, or tabulation or certification of results.
  • Perform budgeting duties, such as assisting in budget preparation, expenditure review, or budget administration.
  • Perform contract administration duties, assisting with bid openings or the awarding of contracts.
  • Perform general office duties, such as taking or transcribing dictation, typing or proofreading correspondence, distributing or filing official forms, or scheduling appointments.
  • Plan and direct the maintenance, filing, safekeeping, and computerization of all municipal documents.
  • Prepare meeting agendas or packets of related information.
  • Prepare ordinances, resolutions, or proclamations so that they can be executed, recorded, archived, or distributed.
  • Prepare reports on civic needs.
  • Process claims against the municipality, maintaining files and log of claims, and coordinate claim response and handling with municipal claims administrators.
  • Provide assistance to persons with disabilities in reaching less accessible areas of municipal facilities.
  • Provide assistance with events, such as police department auctions of abandoned automobiles.
  • Record and edit the minutes of meetings and distribute to appropriate officials or staff members.
  • Record and maintain all vital and fiscal records and accounts.
  • Represent municipalities at community events or serve as liaisons on community committees.
  • Research information in the municipal archives upon request of public officials or private citizens.
  • Respond to requests for information from the public, other municipalities, state officials, or state and federal legislative offices.
  • Serve as a notary of the public.

Detailed Work Activities

  • Analyze financial information.
  • Assist disabled or incapacitated individuals.
  • Collect deposits, payments or fees.
  • Confer with coworkers to coordinate work activities.
  • Coordinate operational activities.
  • Distribute materials to employees or customers.
  • Issue documentation or identification to customers or employees.
  • Maintain financial or account records.
  • Maintain operational records.
  • Manage clerical or administrative activities.
  • Prepare documentation for contracts, transactions, or regulatory compliance.
  • Prepare informational or reference materials.
  • Prepare legal documents.
  • Prepare research or technical reports.
  • Proofread documents, records, or other files to ensure accuracy.
  • Record information from meetings or other formal proceedings.
  • Schedule appointments.
  • Search files, databases or reference materials to obtain needed information.

Military Crosswalk Titles

  • Paralegal (Air Force - Enlisted)
  • Paralegal Apprentice (Air Force - Enlisted)
  • Paralegal Craftsman (Air Force - Enlisted)
  • Paralegal Helper (Air Force - Enlisted)
  • Paralegal Journeyman (Air Force - Enlisted)
  • Paralegal Superintendent (Air Force - Enlisted)
  • Unit Supply Specialist (Army - Enlisted)

Apprenticeship Crosswalk Titles

No information available.

DOT Crosswalk Titles

  • Town Clerk