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Executive Secretaries and Executive Administrative Assistants - 43-6011.00

O*NET-SOC Description

Provide high-level administrative support by conducting research, preparing statistical reports, and handling information requests, as well as performing routine administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.

Sample of Reported Job Titles

  • Administrative Aide
  • Administrative Assistant
  • Administrative Associate
  • Administrative Coordinator
  • Administrative Secretary
  • Administrative Specialist
  • Executive Administrative Assistant
  • Executive Assistant
  • Executive Secretary
  • Office Assistant

SOC Occupation Groups

43-0000 Office and Administrative Support Occupations
43-6000 Secretaries and Administrative Assistants
43-6010 Secretaries and Administrative Assistants
43-6011.00 Executive Secretaries and Executive Administrative Assistants

Related Occupations


  • Answer phone calls and direct calls to appropriate parties or take messages.
  • Attend meetings to record minutes.
  • Compile, transcribe, and distribute minutes of meetings.
  • Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors.
  • Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.
  • File and retrieve corporate documents, records, and reports.
  • Greet visitors and determine whether they should be given access to specific individuals.
  • Interpret administrative and operating policies and procedures for employees.
  • Make travel arrangements for executives.
  • Manage and maintain executives' schedules.
  • Meet with individuals, special interest groups, and others on behalf of executives, committees, and boards of directors.
  • Open, sort, and distribute incoming correspondence, including faxes and email.
  • Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
  • Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.
  • Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
  • Prepare responses to correspondence containing routine inquiries.
  • Process payroll information.
  • Provide clerical support to other departments.
  • Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
  • Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
  • Set up and oversee administrative policies and procedures for offices or organizations.
  • Supervise and train other clerical staff and arrange for employee training by scheduling training or organizing training material.

Detailed Work Activities

  • Answer telephones to direct calls or provide information.
  • Compile data or documentation.
  • Confer with coworkers to coordinate work activities.
  • Coordinate operational activities.
  • Develop organizational policies or programs.
  • Distribute incoming mail.
  • Execute sales or other financial transactions.
  • Explain regulations, policies, or procedures.
  • File documents or records.
  • Greet customers, patrons, or visitors.
  • Maintain medical records.
  • Make travel, accommodations, or entertainment arrangements for others.
  • Manage clerical or administrative activities.
  • Order materials, supplies, or equipment.
  • Prepare business correspondence.
  • Prepare documentation for contracts, transactions, or regulatory compliance.
  • Prepare research or technical reports.
  • Read materials to determine needed actions.
  • Record information from meetings or other formal proceedings.
  • Schedule operational activities.
  • Sort mail.
  • Supervise clerical or administrative personnel.
  • Train personnel.
  • Transcribe spoken or written information.

Military Crosswalk Titles

  • Administration (Air Force - Enlisted)
  • Administration Apprentice (Air Force - Enlisted)
  • Administration Craftsman (Air Force - Enlisted)
  • Administration Helper (Air Force - Enlisted)
  • Administration Journeyman (Air Force - Enlisted)
  • Administration Superintendent (Air Force - Enlisted)
  • Administrative Assistant (Navy - Commissioned or Warrant Officer)
  • Administrative Assistant (Navy - Enlisted)
  • Administrative Officer (Navy - Commissioned or Warrant Officer)
  • Administrative Specialist (Marine Corps - Enlisted)
  • Administrative Supervisor (Navy - Enlisted)
  • Aide (Navy - Commissioned or Warrant Officer)
  • Aide-de-Camp (Air Force - Commissioned Officer only)
  • Aircrew Flight Equipment (Air Force - Enlisted)
  • Aircrew Flight Equipment Apprentice (Air Force - Enlisted)
  • Aircrew Flight Equipment Craftsman (Air Force - Enlisted)
  • Aircrew Flight Equipment Helper (Air Force - Enlisted)
  • Aircrew Flight Equipment Journeyman (Air Force - Enlisted)
  • Aircrew Flight Equipment Superintendent (Air Force - Enlisted)
  • Defense Attache (Air Force - Enlisted)
  • Enlisted Aide (Air Force - Enlisted)
  • Equal Opportunity (Air Force - Enlisted)
  • Equal Opportunity Craftsman (Air Force - Enlisted)
  • Equal Opportunity Helper (Air Force - Enlisted)
  • Equal Opportunity Journeyman (Air Force - Enlisted)
  • Equal Opportunity Superintendent (Air Force - Enlisted)
  • Executive Administrative Assistant (Army - Enlisted)
  • Executive Assistant (Navy - Commissioned or Warrant Officer)
  • Flag Lieutenant (Navy - Commissioned or Warrant Officer)
  • Flag Officer Writer (Navy - Enlisted)
  • Human Resources Specialist (Army - Enlisted)
  • Human Resources Technician (Army - Warrant Officer only)
  • Intelligence Analyst (Army - Enlisted)
  • Knowledge Management (Air Force - Enlisted)
  • Knowledge Management Apprentice (Air Force - Enlisted)
  • Knowledge Management Craftsman (Air Force - Enlisted)
  • Knowledge Management Helper (Air Force - Enlisted)
  • Knowledge Management Journeyman (Air Force - Enlisted)
  • Legal Administrative Officer (Marine Corps - Warrant Officer only)
  • Legal Administrator (Army - Warrant Officer only)
  • Maintenance Management Production (Air Force - Enlisted)
  • Maintenance Management Production Craftsman (Air Force - Enlisted)
  • Maintenance Management Production Helper (Air Force - Enlisted)
  • Maintenance Management Production Journeyman (Air Force - Enlisted)
  • Maintenance Management Production, Apprentice (Air Force - Enlisted)
  • Marine Aide (Marine Corps - Enlisted)
  • Office Manager (Navy - Enlisted)
  • Personnel (Air Force - Enlisted)
  • Personnel Apprentice (Air Force - Enlisted)
  • Personnel Craftsman (Air Force - Enlisted)
  • Personnel Helper (Air Force - Enlisted)
  • Personnel Journeyman (Air Force - Enlisted)
  • Personnel Superintendent (Air Force - Enlisted)
  • Protocol (Air Force - Enlisted)
  • Religious Affairs Specialist (Army - Enlisted)
  • Ship's Secretary (Navy - Commissioned or Warrant Officer)
  • Submarine Administrative Assistant (Navy - Enlisted)
  • Submarine Administrative Manager (Navy - Enlisted)
  • Submarine Administrative Office Supervisor (Navy - Enlisted)
  • Unit Supply Specialist (Army - Enlisted)
  • Yeoman (Coast Guard - Enlisted)
  • Yeoman (Navy - Enlisted)
  • Yeoman (Submarine) (Navy - Enlisted)

Apprenticeship Crosswalk Titles

No information available.

DOT Crosswalk Titles

  • Administrative Assistant
  • Administrative Secretary