Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.
- Administrative Assistant
- Administrative Associate
- Administrative Secretary
- Administrative Specialist
- Administrative Technician
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- Clerk Typist
- Department Secretary
- Office Assistant
- Secretary
- Staff Assistant
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- Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
- Arrange conference, meeting, or travel reservations for office personnel.
- Collect and deposit money into accounts, disburse funds from cash accounts to pay bills or invoices, keep records of collections and disbursements, and ensure accounts are balanced.
- Complete forms in accordance with company procedures.
- Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports.
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- Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
- Arrange conference, meeting, or travel reservations for office personnel.
- Collect and deposit money into accounts, disburse funds from cash accounts to pay bills or invoices, keep records of collections and disbursements, and ensure accounts are balanced.
- Complete forms in accordance with company procedures.
- Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports.
- Conduct searches to find needed information, using such sources as the Internet.
- Coordinate conferences, meetings, or special events, such as luncheons or graduation ceremonies.
- Create, maintain, and enter information into databases.
- Develop or maintain internal or external company Web sites.
- Establish work procedures or schedules and keep track of the daily work of clerical staff.
- Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
- Learn to operate new office technologies as they are developed and implemented.
- Locate and attach appropriate files to incoming correspondence requiring replies.
- Mail newsletters, promotional material, or other information.
- Maintain scheduling and event calendars.
- Make copies of correspondence or other printed material.
- Manage projects or contribute to committee or team work.
- Open, read, route, and distribute incoming mail or other materials and answer routine letters.
- Operate electronic mail systems and coordinate the flow of information, internally or with other organizations.
- Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
- Order and dispense supplies.
- Perform payroll functions, such as maintaining timekeeping information and processing and submitting payroll.
- Prepare and mail checks.
- Prepare conference or event materials, such as flyers or invitations.
- Provide services to customers, such as order placement or account information.
- Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.
- Schedule and confirm appointments for clients, customers, or supervisors.
- Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.
- Supervise other clerical staff and provide training and orientation to new staff.
- Take dictation in shorthand or by machine and transcribe information.
- Train and assist staff with computer usage.
- Use computers for various applications, such as database management or word processing.
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- Answer telephones to direct calls or provide information.
- Collect deposits, payments or fees.
- Coordinate operational activities.
- Develop computer or online applications.
- Develop organizational policies or programs.
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- Answer telephones to direct calls or provide information.
- Collect deposits, payments or fees.
- Coordinate operational activities.
- Develop computer or online applications.
- Develop organizational policies or programs.
- Discuss account status or activity with customers or patrons.
- Distribute incoming mail.
- Distribute materials to employees or customers.
- Enter information into databases or software programs.
- Execute sales or other financial transactions.
- Greet customers, patrons, or visitors.
- Issue documentation or identification to customers or employees.
- Maintain current knowledge related to work activities.
- Make travel, accommodations, or entertainment arrangements for others.
- Manage clerical or administrative activities.
- Operate communications equipment or systems.
- Operate computers or computerized equipment.
- Operate office equipment.
- Order materials, supplies, or equipment.
- Prepare documentation for contracts, transactions, or regulatory compliance.
- Prepare employee work schedules.
- Prepare informational or reference materials.
- Proofread documents, records, or other files to ensure accuracy.
- Record information from meetings or other formal proceedings.
- Record personnel information.
- Refer customers to appropriate personnel.
- Report maintenance or equipment problems to appropriate personnel.
- Route mail to correct destinations.
- Schedule appointments.
- Schedule operational activities.
- Search files, databases or reference materials to obtain needed information.
- Select resources needed to accomplish tasks.
- Send information, materials or documentation.
- Supervise clerical or administrative personnel.
- Train personnel.
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- Administration (Air Force - Enlisted)
- Administration Apprentice (Air Force - Enlisted)
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- Knowledge Management Apprentice (Air Force - Enlisted)
- Knowledge Management Craftsman (Air Force - Enlisted)
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- Administration (Air Force - Enlisted)
- Administration Apprentice (Air Force - Enlisted)
- Administration Craftsman (Air Force - Enlisted)
- Administration Helper (Air Force - Enlisted)
- Administration Journeyman (Air Force - Enlisted)
- Administration Manager (Air Force - Enlisted)
- Administration Superintendent (Air Force - Enlisted)
- Administrative Specialist (Army - Enlisted)
- Administrative Specialist (Marine Corps - Enlisted)
- Artillery Electronics Technician (Marine Corps - Enlisted)
- Assault Amphibious Vehicle (AAV) Repairer/Technician (Marine Corps - Enlisted)
- Aviation Resource Management (Air Force - Enlisted)
- Aviation Resource Management Apprentice (Air Force - Enlisted)
- Aviation Resource Management Craftsman (Air Force - Enlisted)
- Aviation Resource Management Helper (Air Force - Enlisted)
- Aviation Resource Management Journeyman (Air Force - Enlisted)
- Aviation Resource Management Superintendent (Air Force - Enlisted)
- Electrician (Marine Corps - Enlisted)
- Enlisted Aide (Air Force - Enlisted)
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- Knowledge Management Apprentice (Air Force - Enlisted)
- Knowledge Management Craftsman (Air Force - Enlisted)
- Knowledge Management Helper (Air Force - Enlisted)
- Knowledge Management Journeyman (Air Force - Enlisted)
- Knowledge Operations Management (Air Force - Enlisted)
- Light Armored Vehicle (LAV) Repairer/Technician (Marine Corps - Enlisted)
- Main Battle Tank (MBT) Repairer/Technician (Marine Corps - Enlisted)
- Maintenance Management Production (Air Force - Enlisted)
- Maintenance Management Production Craftsman (Air Force - Enlisted)
- Maintenance Management Production Helper (Air Force - Enlisted)
- Maintenance Management Production Journeyman (Air Force - Enlisted)
- Maintenance Management Production, Apprentice (Air Force - Enlisted)
- Marine Air Ground Task Force (MAGTF) Planning Specialist (Marine Corps - Enlisted)
- Personnel Specialist (Navy - Enlisted)
- Small Arms Repairer/Technician (Marine Corps - Enlisted)
- Towed Artillery Systems Technician (Marine Corps - Enlisted)
- Yeoman (Coast Guard - Enlisted)
- Yeoman (Navy - Enlisted)
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- Membership Secretary
- School Secretary
- Script Supervisor
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- Secretary
- Social Secretary
- Trust Operations Assistant
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