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Human Resources Assistants, Except Payroll and Timekeeping - 43-4161.00

O*NET-SOC Description

Compile and keep personnel records. Record data for each employee, such as address, weekly earnings, absences, amount of sales or production, supervisory reports, and date of and reason for termination. May prepare reports for employment records, file employment records, or search employee files and furnish information to authorized persons.

Sample of Reported Job Titles

  • Human Resources Administrative Assistant (HR Administrative Assistant)
  • Human Resources Assistant (HR Assistant)
  • Human Resources Associate (HR Associate)
  • Personnel Clerk

SOC Occupation Groups

43-0000 Office and Administrative Support Occupations
43-4000 Information and Record Clerks
43-4160 Human Resources Assistants, Except Payroll and Timekeeping
43-4161.00 Human Resources Assistants, Except Payroll and Timekeeping

Related Occupations


  • Administer and score applicant and employee aptitude, personality, and interest assessment instruments.
  • Answer questions regarding examinations, eligibility, salaries, benefits, and other pertinent information.
  • Arrange for advertising or posting of job vacancies and notify eligible workers of position availability.
  • Arrange for in-house and external training activities.
  • Compile and prepare reports and documents pertaining to personnel activities.
  • Examine employee files to answer inquiries and provide information for personnel actions.
  • Explain company personnel policies, benefits, and procedures to employees or job applicants.
  • Gather personnel records from other departments or employees.
  • Inform job applicants of their acceptance or rejection of employment.
  • Interview job applicants to obtain and verify information used to screen and evaluate them.
  • Prepare and set up for new employee orientations.
  • Prepare badges, passes, and identification cards, and perform other security-related duties.
  • Process and review employment applications to evaluate qualifications or eligibility of applicants.
  • Process, verify, and maintain personnel related documentation, including staffing, recruitment, training, grievances, performance evaluations, classifications, and employee leaves of absence.
  • Provide assistance in administering employee benefit programs and worker's compensation plans.
  • Record data for each employee, including such information as addresses, weekly earnings, absences, amount of sales or production, supervisory reports on performance, and dates of and reasons for terminations.
  • Request information from law enforcement officials, previous employers, and other references to determine applicants' employment acceptability.
  • Search employee files to obtain information for authorized persons and organizations, such as credit bureaus and finance companies.
  • Select applicants meeting specified job requirements and refer them to hiring personnel.

Detailed Work Activities

  • Administer personnel recruitment or hiring activities.
  • Compile data or documentation.
  • Explain regulations, policies, or procedures.
  • Interview employees, customers, or others to collect information.
  • Issue documentation or identification to customers or employees.
  • Obtain personal or financial information about customers or applicants.
  • Record personnel information.
  • Search files, databases or reference materials to obtain needed information.
  • Set up classroom materials or equipment.
  • Train personnel.

Military Crosswalk Titles

  • Administration (Air Force - Enlisted)
  • Administration Apprentice (Air Force - Enlisted)
  • Administration Craftsman (Air Force - Enlisted)
  • Administration Helper (Air Force - Enlisted)
  • Administration Journeyman (Air Force - Enlisted)
  • Administration Manager (Air Force - Enlisted)
  • Administration Superintendent (Air Force - Enlisted)
  • Administrative Assistant (Navy - Enlisted)
  • Administrative Specialist (Marine Corps - Enlisted)
  • Administrative Supervisor (Navy - Enlisted)
  • Command Pay and Personnel Administrator (CPPA) (Navy - Enlisted)
  • Enlisted Accessions Recruiter (Air Force - Enlisted)
  • Equal Opportunity (Air Force - Enlisted)
  • Equal Opportunity Craftsman (Air Force - Enlisted)
  • Equal Opportunity Helper (Air Force - Enlisted)
  • Equal Opportunity Journeyman (Air Force - Enlisted)
  • Equal Opportunity Superintendent (Air Force - Enlisted)
  • Human Resources Information Systems Management Specialist (Army - Enlisted)
  • Human Resources Specialist (Army - Enlisted)
  • Human Resources Specialist (Navy - Enlisted)
  • Human Resources Technician (Army - Warrant Officer only)
  • Limited Duty Coordinator (Navy - Enlisted)
  • Manpower (Air Force - Enlisted)
  • Manpower Apprentice (Air Force - Enlisted)
  • Manpower Craftsman (Air Force - Enlisted)
  • Manpower Helper (Air Force - Enlisted)
  • Manpower Information Systems (MIS) Analyst (Marine Corps - Enlisted)
  • Manpower Journeyman (Air Force - Enlisted)
  • Manpower Superintendent (Air Force - Enlisted)
  • Navy Counselor (Recruiter) (Navy - Enlisted)
  • Office Manager (Navy - Enlisted)
  • Personnel (Air Force - Enlisted)
  • Personnel Actions Specialist (Army - Enlisted)
  • Personnel Administration Specialist (Army - Enlisted)
  • Personnel Apprentice (Air Force - Enlisted)
  • Personnel Clerk (Marine Corps - Enlisted)
  • Personnel Craftsman (Air Force - Enlisted)
  • Personnel Helper (Air Force - Enlisted)
  • Personnel Information Systems Management Specialist (Army - Enlisted)
  • Personnel Journeyman (Air Force - Enlisted)
  • Personnel Management Specialist (Army - Enlisted)
  • Personnel Records Specialist (Army - Enlisted)
  • Personnel Services Specialist (Army - Enlisted)
  • Personnel Specialist (Navy - Enlisted)
  • Personnel Specialist Basic (Navy - Enlisted)
  • Personnel Superintendent (Air Force - Enlisted)
  • Personnel System Management (PSM) (Air Force - Enlisted)
  • Personnel System Management (PSM) Journeyman (Air Force - Enlisted)
  • Personnelman (Coast Guard - Enlisted)
  • Personnelman (Navy - Enlisted)
  • Public Affairs Specialist (Coast Guard - Enlisted)
  • RL - Human Resources (Navy - Commissioned Officer only)
  • Submarine Administrative Assistant (Navy - Enlisted)
  • Submarine Administrative Manager (Navy - Enlisted)
  • Submarine Administrative Office Supervisor (Navy - Enlisted)
  • Yeoman (Coast Guard - Enlisted)
  • Yeoman (Navy - Enlisted)
  • Yeoman (Submarine) (Navy - Enlisted)

Apprenticeship Crosswalk Titles

  • Personnel Systems Management (Military Only) (Human Resource Spec)

DOT Crosswalk Titles

  • Agent-Contract Clerk
  • Assignment Clerk
  • Benefits Clerk II
  • Civil-Service Clerk
  • Employment Clerk
  • Identification Clerk
  • Personnel Clerk
  • Referral Clerk, Temporary Help Agency